Does anybody have library procedures they would like to share? The traditional 2-week borrow time, .... but any others?

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Comment by Karen Jones on February 17, 2014 at 1:48pm

Check out the notes page of our library's Facebook page.  It has our policies. 

Comment by Debbie on January 22, 2014 at 3:49pm

Thanks for the advice on keeping up with the series, Eva. 

Comment by Eva Nell Hunter on January 22, 2014 at 2:37pm

Linda, there needs to be a set of policies by which the library will operate.  One of those would be a "collection development" policy.  It should contain the types of media that will be acceptable in the library.  That rule should be followed regardless whether the books are purchased or donated.  Other policies would include the hours open for business, length of check-out time, whether or not you would charge fines (which is not recommended), etc.  You will find some helpful articles on the main page of this website. 

As far as a device with dates checked out and due date, I do not know of one.  However, if you just have the due date which would be two weeks from the checkout date, you wouldn't need both dates.

A recommendation I would encourage for any library no matter the size, is to have a library automation program.  It doesn't have to be an expensive one.  As an example, Book Systems has what is called a personal version of Concourse.  You can place in it an unlimited amount of data.  You will also be able to look up anything by title, author, etc. from it.  That basic program is only $295 before a discount is given according to the size of the church.  It will save you lots of time and I think our churches owe librarians that much.  After all, we are for the most part volunteers.  Church offices couldn't operate without computers!  People in our churches are always updating their computers and can get nothing for trade-ins, but they could get a tax deduction for donating it to the library.

It will make your work much easier and the people who follow you will thank you for it!

Comment by Eva Nell Hunter on January 22, 2014 at 2:13pm

My first response is to Debbie about keeping up with the series.  There is a way to catalog the books in a series so that it isn't necessary to look up what comes next.  Example:  Use F (for fiction) then the first three letters of the last name of the author, and make a third line which would be the first three significant letters of a series followed by 01, 02, 03, etc.  In that way no one has to ask what comes next.  Example:  F/Kin/Bai01 would be the three line call number for Karen Kingsbury's book entitled Leaving which is the first book in the  Bailey Flanigan series.

This works great when the series is by the same author.  In case of different authors of a series and to keep the series together, you would place the series and number on the second line and the author on the third line.

You can always check the author's web site to see if a book has been added to a series.

Comment by Linda S on January 21, 2014 at 9:31pm

There's a procedure I like that may not be unique, but I believe adds to library "ownership" of our church members. Before adding media to our library, it needs to be approved by at least 2 people. Of course there are some exceptions such as replacements or certain authors (C.S Lewis . . .).  


Child's Collection:  I have a drawer in a 2-drawer file cabinet in which I put Child media needing to be reviewed.  Right now I have only 1 person who chooses from that drawer. When she is done with certain media, she puts sticky notes with her report. I have a box that she can put the reviewed items in or she can return it directly to me. At that point I decide to add or not to add the item(s) to the library. I so appreciate this mother/teacher/sister- in-Christ and her attention to detail and interest in building up a great resource for our kids.   


We have "unofficial" reviewers who are open to helping us out with the other Collections {Adult, Youth & Junior}. This seems to add to the idea that the library is our church's shared resource as different ones help to build it. I'm working on getting this a little more set up so that we're not needing to approach people on Sunday with material to review, but plan to keep it quite simple.


I'd love to read more procedural ideas . . . what's been said here is helping me as I assist our Head Librarian.     


Side Note: I'm a newly appointed assistant Librarian of 9 months.  I oversee the Child, Junior, & Youth Collections. The Head Librarian oversees the Adult Collection as well as other responsibilities.

Comment by Linda S on January 12, 2014 at 6:57pm

Check-out: The other librarian changes our date stamp to the correct check-out date. The problem is to get people to use it. We are on the old system with pocket cards & due date slips. I've been marking off completed Sundays on the calendar. I'm thinking about getting a digital calendar of sorts to help show current date.  I wonder if there would such a device that I can show current date & the due date simultaneously?  







Comment by Debbie on January 3, 2014 at 10:15am

I'm glad it's something you can use, Bonnie. Our library has always been locked so I can't imagine trying to keep up with everything if it wasn't.

One other thing I do is to keep a notebook with all the books in series. Karen Kingsbury and others write most of their books in series and it has been hard to keep them in the order they need to be read. I've noticed some of the publishers are now numbering the books on the spine. That helps a lot but most of the time, I have to find the most recent book and hope there is a list inside. The notebook is a recent addition and I can already see that it is going to be a challenge to keep it updated. I am entering our books into the software but I'm not sure it keeps up with the order. 

Comment by Bonnie Walker on January 2, 2014 at 6:06pm

Oh that's a neat idea. Right now anybody can enter the library at anytime. I'd like to change that and have it only open when I am there. So, if I can get the board to let me 'lock' the library during the week and have it only open on Sundays...This will work out famously! AND, it gives me another good reason for the library only to be open on Sundays. THANKS!

Comment by Debbie on January 2, 2014 at 5:47pm

We still use the 2 week borrow time. I keep a calendar on the wall and write the due dates on all of the Sundays and Wednesdays. I know most people can figure it out but it's there if anyone asks "When will my book be due?"


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