I would very much appreciate some advice on how to handle Bible studies that have multiple CD's, in this particular case there are 16, each an hour long.

 

1. Do you catalog them under one accession number?

2. Do you check them out to patrons one CD at a time or as a whole kit?

3. Normally, our single CD's and DVD's are loaned for one week at a time.  However, if it is loaned to an individual as a kit, would a one month loan be appropriate?

4. If the set is loaned out as a group bible study, then I would think we would accommodate the time frame for the bible study.  Do you agree?

 

Our library has quite a few sets like this for individual and group study.  I have not yet begun any processing of them, as I'm trying to develop a policy for this kind of media.  I've read the Lifeway articles but the articles mostly apply to a single CD or DVD.

 

Thank you in advance for any suggestions.

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Do you have the resource Church Library Ministry Information Service? (Broadman & Holman Publishers, c 2004 -- available through LifeWay) In the Classification and Cataloging Section on pages 58-59 there is a section with suggestions on processing kits. It is speaking of kits with VHS tapes, but since this was written, the kits are being produced with DVDs. The same procedures apply. (And would apply to sets with CDs as well -- just use the appropriate format indicator: CD; DVD, etc.) Briefly, the kit is processed as a whole unit with one accession (item id) and using a Dewey number to create a call number. For instance, the kit A Heart like His by Beth Moore would have this call number.
K
221.92 (O. T. Biography)
Dav (David)
Moo ( Author)

If the video discs are likely to be used separately, each can be given a separate accession number. With each item cataloged separately (even though they are housed in the same box) they can be checked out individually.
One of the DVD's in the kit would have this number
DVD
221.92
Dav
Moo
K.1 -- indicating Kit- video # 1 (I believe we also put the Kit accession number-- ie: K14.1 -- so that it will be easier to return the disc to the correct box)

We also use a variation of this procedure when the kit only has two or perhaps three discs, we usually do not give each item a separate accession number since they probably will not be checked out separately.

When processing the study which you mentioned with 16 cds, I might consider dividing the set into four sections, (or sections according to subject matter) so that the whole set would not be checked out for an extended period of time, and parts would be available to more than one person at a time. It depends on what it is and how the study is to be used.

Our circulation period for kits is usually based on the time period for the study. Concourse software allows you to determine a special due date and I imagine other automation systems would allow you to do that as well.

I hope this helps and please let me know if I can explain more. Church email is library@fbccorinthms.org
Sandra, your reply was of tremendous help. And thank you so much for pointing out that this subject is covered in the Church Library Ministry Information Service. I just purchased and received a copy of that book a few weeks ago, but have not yet been able to start working my way through it. However, I think now is the time. Thank you again.
So glad to be able to help!
We divide and enter each CD because that allows multiple people to study by placing them a week apart they will not be on the same CD when someone has it. We also have prevented the loss of an entire study by only letting them take one at a time. We do not place our Bible Studies with the other offerings. These are held in a different area and we discuss the study with the leader and they fill out a form. Future studies are routed around those already established so we have no conflict. Students may not take out another DVD or CD until the current one they are using is returned. Those sets are $200.00 plus and our budgets demand that we take very good care of them. We store them in their cases with the box they came it shelved above for easy viewing by prospective students. You will do what is best for your customers and the library staff. We choose not to use the kit format.

Rita Kirkland
Thank you, Rita and Martha. Your input was very helpful. The particular set which led me to post my questions is Journey Through Revelation by Woodrow Kroll. It was a gift that was purchased for use by any of the congregation, so I felt it needed to be processed in a different way from our "study kits." The study kits are only loaned to the facilitator of a study group.

Packaging the Revelation CD's will be a challenge in order to make them look appealing and catch the eye. I have't figured that out yet either.
If the class is currently being held, I catalog each CD or DVD separately so that patrons can check out only the CD or DVD that they need. The others will then be available for checkout to other patrons. After the class is over, I remove them as singles and catalog as a set. It saves space, and is a little more work for me, but the patrons do appreciate it.

All items are checked out for two weeks, and patrons may renew items for another two-week period twice (for a total of six weeks), if no other patron has requested the item. CDs/ and DVDs of current classes may be checked out for only one week. For kits, I ask the patron if two weeks is enough and set a special due date if two weeks is not sufficient.

Martha

Martha Jo Dendinger
Media Library Director
First Baptist Atlanta
library@fba.org
Ann, you've been given some excellent suggestions on procesing Bible study kits. I would like to add another comment. Sometimes those individal DVDs are in one container instead of individual ones. In this case, we still process the DVDs individually and keep a DVD case either in the kit or at the desk to place the DVD for checking it out. We process the kit as one item before processing the individual DVDs.

By processing and checking out individual DVDs, you know who has them checked out if the entire kit is needed for a leader.

All of our kits are stored together and are assigned Dewey numbers for quick location. We do not use K1, K2, etc. for the accession or itemID of the kit, but use a regular ID number as we would with books,etc.

Eva Nell Hunter
Central Baptist Church
Decatur, AL
library@cbcdecatur.org
Thank you for your reply, Eva. Absolutely -- I have received excellent information from the group -- and I am most thankful for all the help I receive here. I have processed the DVD's individually and placed them, standing up, in a holder. On the front of the holder I attached the original cover of the DVD case. It is very eye-catching and easy to access.
Re: processing the individual CDs or DVDs:
We buy CD cases that have clear plastic sleeves. And of course DVD cases almost always have those.

Then we make our own paper insert for our own church's CDs or commercial sets that don't have nice individual cases. Also, sometimes the case from the store/publisher is not a good size for our shelving. We scan the front of the attractive color box (if it is a kit), or use a photo of the speaker, whatever, and then use Word or Publisher to format everything onto a paper for color printing.

We cut it to the right size and insert it into the sleeve, and it looks pretty good!

What is nice, as well, is that we can format the insert to leave room for a barcode label and put on whatever information we want for patrons to read as they peruse the shelves.

We did this for Dave Ramsey's Financial Peace University, which came in one box, but we definitely wanted folks to have access to individual components of it.
Deanna, it is so good to know that someone else had this idea too. The processing you described is just what I had decided to do with these multiple CD or DVD sets. However, I hadn't yet thought about doing it with the kits. I'm definitely going to check into making that change with the kits. Thank you so much for responding.

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