What is ECLM?

 

Equipping Church Librarians for Ministry

Process

  • Equipping people to become librarians
  • Equipping librarians to develop library skills
  • Equipping librarians to understand and apply library ministry actions

 

As a Church Library Ministry (CLM) team member, have you experienced the need to learn more about how to carry out your responsibilities? As a CLM team leader, have you ever wished you had an intentional curriculum to help you train your team members? That is what Equipping Church Librarians for Ministry is all about—a process for you to work through individually or with your team to learn basic library skills and concepts as well as refine and improve the ministry of your church’s library. The Equipping Church Librarians for Ministry Process is the Church Library Ministry part of the Christian Growth Study Plan (CGSP). 

 

Why have an Equipping Process for Church Librarians?

An equipping process provides you with specific steps to guide you to learn how to carry out your responsibilities on the church library team. The steps include learning basic concepts that will enable you to become a church librarian. Based on these understandings, the next steps will enable you to develop the skills you need to carry out those responsibilities. You may learn how to do something in an easier way! Then as you start to think like a librarian and develop skills, you will be able to understand and apply sound library procedures. Consequently, the equipping process will enable you to provide your church family with a library that more and more members and guests will use in the years to come.

 

What is the Equipping Church Librarians for Ministry Process?

The Equipping Church Librarians for Ministry Process is the CGSP for church librarians. This process is a flexible, easy to use guide for team leaders to use with their team members or for team members to use individually. The process involves the five church library ministry areas by including a certificate plan for each one—Connecting CLM with the Church, CLM Administration, CLM Collection Development, CLM Classification & Cataloging, CLM Promotion. The process also includes a ministry area that is often carried out by church librarians through a plan for Preparing the History of Your Church and Library. A seventh certificate plan, CLM Orientation, is designed for new church library team members to use as they determine which library responsibility matches their interests, spiritual gifts, passions, and abilities. These seven certificate plans are designed to equip your library team for every aspect of church library ministry.

 

Each ministry area certificate plan has a minimum of 4 courses. A few ministry areas have 5-6 courses—the extra courses are considered electives. Each course has Course Requirements. The Course Requirements include a minimum of 5 actions such as reading specific pages in the Church Library Ministry Information Service and/or web site articles or participating in a related conference, interviewing a librarian or visiting another library, developing something related to the ministry area, implementing what you have developed, and evaluating what you have implemented. The course requirements for earning a certificate when not attending a conference include a variety of experiences as he or she completes the requirements for each course.

 

The Equipping Church Librarians Certificates and Courses:

1.   Connecting the Church Library with the Church

       A.   Connecting with the Ministries of the Church

       B.   Connecting with the Age Groups

       C.   Connecting with Spiritual Growth of Individuals

       D.   Connecting with Biblical Literacy

2.   Church Library Ministry Administration

       A.   Church Library Ministry Design

       B.   Planning & Budgeting

       C.   Team Building

       D.   Policy Development

       E.   Space and Furnishings

3.   Church Library Ministry Collection Development

       A.    Selecting Media

       B.    Circulation

       C.    Inventory & Weeding

       D.    Book Repair

4.   Church Library Ministry Classification & Subject Cataloging

       A.   Classification

       B.   Subject Cataloging

       C.   Processing

       D.   Preparing for Automation in the Church Library

       E.   Improving Ministry Through Automation in the Church Library

5.   Church Library Promotion

      A.   Promotion Planning

      B.   Visual Promotion

      C.    Print Promotion

      D.   Promotion Activities

6.   Preparing History for Your Church and Library (To Be Added)

       A.   Collecting and Preserving the History of Your Church and Library

       B.   Writing the History of Your Church and Library

       C.   Promoting the History of Your Church and Library

       D.   Celebrating the Heritage of Your Church and Library

7.   Church Library Orientation

       A.   Church Library Ministry Administration Overview

        B.   Church Library Ministry Collection Development

        C.   Church Library Ministry Classification and Cataloging

        D.   Church Library Ministry Promotion

        E.   Preparing the History of Your Church and Library Overview (To Be Added)

 

Who uses the Equipping Church Librarians for Ministry Process?  

  1. Potential or New librarians use the CLM Orientation Plan as a way to discover which specific CLM responsibility best fits their individual spiritual gifts, abilities, skill sets, passions, and interests.
  2. Team members use the equipping process with or without the team to better grasp the overall ministry of the church library and continually enhance their skills and abilities with new ideas.
  3. Team leaders use the process as a curriculum guide to train team members.

 

When to use the Equipping Church Librarians for Ministry Process?

  1. Conferences are a great way to accomplish the steps in the equipping process with the expertise of a conference leader. You can complete one course by participating in a conference that is a minimum of 2.5 hours in length. Follow the information on the ECLM Conference Guide as you select an ECLM course that matches your completed conference. Conference leaders may encourage you to develop and implement an action as a follow up to the conference that follows course requirements.
  2. Team Meetings can be excellent times for team members to work through the course requirements together. The team leader may lead this portion of a meeting or delegate it to one of the team members.
  3. Individual team members can work through the course requirements by themselves at their own pace.

 

Where to use the Equipping Church Librarians for Ministry Process?

  1. Location depends on the requirement and if you are doing it as an individual or with a group. Some requirements will need to be done in the library such as implementing a classification action. Other requirements such as reading and developing something can be done at home or in a coffee shop. Obviously, visiting-a-library types of requirements will send you off campus.
  2. To find a church librarian to interview or visit, contact your associational or state convention office or go to Members or your state's group on this CLN. You will find 660+ church librarians to contact through the CLN.

 

How to use the Equipping Church Librarians for Ministry Process? 

Team members may use the equipping process on their own without their teams.

  1. Select a certificate plan and a course from the Equipping Church Librarians Certificate Plans  by going to ECLM on the CLN.
  2. Work through the course requirements for the selected course or participate in a 2.5 hour conference that relates to the course.
  3. When you complete the requirements for a course, record your completion on the free Equipping Church Librarians Plans Roster and/or download a course certificate through the CGSP web site (www.lifeway.com/cgsp). Repeat the same procedure for each course.
  4. When you complete 4 courses on a ministry area certificate plan, request a certificate for that plan.
  5. You may work on one certificate plan at a time or move from plan to plan.

 

Team Leaders may use the process as a stepping stone to developing an equipping

      process for their specific teams.

  1. To avoid overwhelming your team members, you may only give team members the Equipping process Book Marks (Color or Black & White) as they go through the specific steps together.
  2. Follow the process given for individual team members as you lead your team to complete each requirement together.
  3. To keep track of completions, use the free Plans Roster as a sample to set up your own team tracking sheet. Add rows beside each requirement to fill in the names of your team members when they complete a requirement.
  4. When your team completes a course, add their names to your team's ECLM roster and/or download course certificates from the CGSP web site. When your team completes 4 courses on a ministry area certificate plan, request a certificate for that plan for each person.
  5. You may work on one certificate plan at a time or move from plan to plan.

 

How do I record completed course requirements and courses?

  1. The Plans Roster  is an easy to use tool for team leaders to record accomplishments of individual team members and for individuals to track their own accomplishments.
  2. Course certificates can also be used as a way to record accomplishments. The team leader or the individual can download free certificates through the CGSP web site's "Request Credit". When you complete the online request form, a pdf of the certificate will appear. You can print the certificate or save it in your digital CGSP file folders. File the certificates to keep track of the completed courses. The CGSP office no longer processes and mails the certificates.
  3. Whether you use your Plans Roster or course certificates to record your course completions, when you complete four of the courses for a specific ministry area certificate plan, you may request the ministry area certificate through the CGSP web site.
  4. NOTE: The Equipping Church Librarians for Ministry Process is part of the overall Christian Growth Study Plan. Your Equipping Church Librarians for Ministry free certificates provided by LifeWay’s CGSP office will be titled Christian Growth Study Plan. The specific course titles inserted on the certificates will be the Equipping Church Librarians for Ministry certificate and course titles.
  5. You are welcome to develop your own record system and design your own certificates without using CGSP.

How do I transfer incomplete Christian Growth Study Plan Church Library Ministry courses to the Equipping Church Librarians for Ministry Process courses?

If you have been using LifeWay’s CGSP certificate plans, be aware that Equipping Church Librarians for Ministry new certificate plans are replacing those plans, but continues to be part of the Christian Growth Study Plan for providing certificates.

 

NOTE: The Christian Growth Study Plan office is no longer able to retrieve CGSP transcripts nor process credit requests.

 

You are encouraged to consider your completed CGSP certificate plans as completed work. You should have certificates for that work. However, if you have CGSP certificate plans with incomplete courses, you are welcome to use the Plans Roster to identify courses in the Equipping plans that match your incomplete courses in the CGSP certificate plans. Your CGSP transcript lists your completed courses for each certificate plan. Use the document “Church Library Ministry Christian Growth Study Plan Certificate Plans” as a guide to discover the incomplete courses for each CGSP certificate plan you have completed courses.

 

Resources used by the Equipping Church Librarians for Ministry Process

  1. Most courses include a reading assignment in the resource, Church Library Ministry Information Service.
  2. Courses related to classification and cataloging use the book A Classification System for Church Librarians
  3. Two free online books written by Charles Businaro are used with the appropriate courses:

            A.   Creating Promotion that Communicates

            B.   Space, Furnishings, and Interior Design

     4.   Most courses include reading assignments for articles on the LifeWay Church

            Library web site: www.lifeway.com/churchlibrary.

     5.  The interview and visit assignments refer to The Church Librarians

           Network's Member page or Groups as a resource for connecting with other 

           librarians.

Process Tools 

  1. Equipping Church Librarians Certificate Plans Roster
  2. Equipping Church Librarians Transfer Chart
  3. Church Library Ministry Christian Growth Study Plans
  4. Equipping Church Librarians Book Marks (color or black & white)

Comment

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Comment by Morlee Maynard on August 11, 2016 at 1:24pm

Touched base with Rebecca Imhauser, the author of this resource. She has been working on two other writing projects that are just about done. The timing of your question is perfect! She and I are exploring ways to proceed with her book. Rebecca is going to contact you for your suggestions.

THANKS!

Comment by Morlee Maynard on August 10, 2016 at 2:27pm

Let me check on that. THANKS!

Comment by Joy Godwin on August 10, 2016 at 12:48pm

Has this title "Preparing History for Your Church and Library" come out in book form? I would love to have a copy if so.

Comment by Morlee Maynard on December 4, 2014 at 8:07am

Linda, you are not alone on needing to figure out how to connect with the disciple making strategies of your church family. Check out this article we have in our archive of articles: Church Libraries and Making Disciples.

You are raising a great topic for our December CLN broadcast. Let's see what other church libraries are doing as they connect with the disciple making strategies of their churches.

THANKS!

Comment by Morlee Maynard on December 4, 2014 at 7:59am

Hi Linda!! We included going to a conference as one of the options for the first course on each certificate plan. You pick the conference. And I do need to go in and revise the paragraph you pointed out. At the time we wrote this paragraph, the resource Church Library Ministry Information Service was out of stock. I just flat messed up and did not go back and revise the copy, I'll fix that as soon as possible. Many certificate plans include pages of this resource for the reading course/assignment. Thanks so much for pointing this oversight out to me!!

Comment by Linda Anderson on December 3, 2014 at 7:04pm

Oh conference..... copied this from above....

Each ministry area certificate plan has a minimum of 4 courses. A few ministry areas have 5-6 courses—the extra courses are considered electives. Each course has Course Requirements. The Course Requirements include a minimum of 5 actions such as reading specific pages in the Church Library Ministry Information Service and/or web site articles or participating in a related conference, interviewing a librarian or visiting another library, developing something related to the ministry area, implementing what you have developed, and evaluating what you have implemented. The course requirements for earning a certificate when not attending a conference include a variety of experiences as he or she completes the requirements for each course.

Comment by Linda Anderson on December 3, 2014 at 7:02pm

Hi Morlee,

I am specifically interested in learning more about the following:

1.   Connecting the Church Library with the Church

       A.   Connecting with the Ministries of the Church

       B.   Connecting with the Age Groups

       C.   Connecting with Spiritual Growth of Individuals

       D.   Connecting with Biblical Literacy

This is the greatest need in our church library. I (and the library) have just been assigned to the Discipleship Ministry Team. I 've been scrounging, trying to find ways to tie the library into Discipleship and make the Church Library Ministry meaningful.

Whatever you can do to direct me to where I need to be will be greatly appreciated.

Thanks so much

Comment by Morlee Maynard on December 2, 2014 at 11:04am

Linda, you are not as dumb as a stump! You are coming across some places we need to update.  Do you recall which course you copied the quote here about a conference?

Several if not most of the certificates have reading assignments that are based on books identified in the link. The first course on each certificate plan involves reading section of a book or an article or participating in a conference. You have lots of options. You don't have to go to a conference, but if you do, you can use that experience for that first course on a certificate plan.

Let's keep talking here. I do know we need to update some of the courses. For that I apologize.

THANKS!

Comment by Linda Anderson on December 2, 2014 at 10:03am

Yes Morlee, it certainly does!  However, I must be as dumb as a stump.... I've clicked around on several links in your post, but can't seem to find what I need.

"Course Requirements (Available March, 2011)

Participating in a 2.5 hour conference on the topic earns a

certificate. Completing the following requirements with or

without a conference will also earn a certificate. Until

March 2011, conferences are the course requirements."

This seems to be a conference one is supposed to attend?????

What don't I get here??? One of the links had a booklet for sale for $19.99 at Lifeway. Am I supposed to buy that material? Is that what I'm looking for?

Comment by Morlee Maynard on December 1, 2014 at 2:56pm

How about that, Linda!! Way to go!!

You are making the ECLM way more complicated than it is. No sign up! You just use the courses as a guide to learning about Church Library Ministry. Connecting the Church Library with the Church Ministry is a great place to start for you! Does that get you going?

Comment by Linda Anderson on December 1, 2014 at 1:13pm

Hi All,

It's mazing how things work out.  My church library has gone from "nearly dead" to being given an $500 budget and being added to the Discipleship Team...

I'm a bit confused.  This sounds wonderful!  I have a Master's in Library Science, but desperately need information on Church Library Ministry. I am especially interested in Connecting the Church Library With the Church Ministry.  But where and how do I sign up for this?

Comment by Morlee Maynard on November 24, 2014 at 5:32pm

Will do!! THanks!!

Comment by Linda Patton on November 24, 2014 at 5:06pm

Hell'o Morlee, please message me the same information.

Comment by Morlee Maynard on November 24, 2014 at 7:56am

Hi Sharin!! Sandra has given you great guidance here. Instead of a typical online course, we use what is called the "constructionist" approach where you actually construct or do something while you learn. Each course has the same categories of actions. I am going to message you with an attachment that might be easier to use. It includes the same information that you find in the first stop on EQUIP and it has a chart that shows you all the courses. As Sandy wrote, keep asking questions! THANKS!!

Comment by Sandra Fitts on November 23, 2014 at 3:24pm

Sharin, I'm so glad you are interested in the ECLM process!  It is a great training process to use individually or with your church library team.  

You can access the courses by going to the "equip" menu at the top of the page. When this tab is chosen, a list of courses is available.  If you are just getting started in the Church Library Ministry, I would suggest starting with the CLM Administration courses, beginning with the one having to do with Ministry Design.  Another good way to start is to scroll through the pages until you come to a group of courses which are called Orientation or overview courses.  Each of these covers one of the areas of CL Ministry and the Administration would also be a good place to begin.

You will need a couple of resources which can be purchased through LifeWay (connect to LifeWay by clicking on the box in the column on the right-hand side of this page.)  Those resources are the "Church Library Ministry Information Services, Updated version" -- available as a PDF download. You may print this and place in a binder.  The second resource is the newly revised Classification for Church Libraries, which is mentioned on the main page of this website.

I hope this is enough information to help you get started, or at least to look and see what other information you need! 

Keep asking those questions!  

Comment by Sharln Chapman on November 22, 2014 at 6:00pm

How are these courses accessed?  This sounds great, but I don't see where or how to utilize them.

Comment by Kate Self on January 15, 2013 at 1:07pm

I think right now for me, but I'm not sure.  Sorry, I'm having troubling using this network.  It's my first time ever.

Comment by Morlee Maynard on January 11, 2013 at 8:34am

Hi Kate!! Are you wanting to use ECLM by yourself or with your library team?

Comment by Kate Self on January 10, 2013 at 8:27pm

How do you do this?

Comment by Morlee Maynard on August 27, 2012 at 7:21am

Hi Linda!! There is no enrollment. We have no way to do the record keeping but we suggest ways for you to keep your own records of accomplishments. Enjoy!!

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